Special Event Permits

In many cases, the City requires permits in order to provide safe and healthy events for residents and visitors, and to allow public safety providers quick access to guests in case of an emergency.

The City issues several types of event permits. Learn about each type of permit below before applying.

For more information about event permits, view the Municipal Code.

Types of Permits

The City issues several types of special event permits. Learn about each permit to find the right one for your event.

Block Party Permit

Events where the street will be blocked off require a block party special event permit.

Block party special event permit holders must

  • Provide temporary street closures for no more than one city block
  • Provide immediate access for all emergency vehicles.
  • Provide access for drivers of vehicles whose homes or businesses are within the closed area.
  • Place barricades and signs at each end of the block warning drivers of the closure.
  • Clean any debris left in the street after the party.
  • Abide by the City’s noise ordinance and limit late night noise.
  • Limit excessive on-street parking due to the event and ensure guests do not block driveways with their vehicles.

Limitations

No more than one city block may be closed with this permit.

The City does not provide barricades or signs for street closures unless the neighborhood or homeowners association is a voting member of the Neighborhood Executive Committee.

Fees

Fees vary depending on the specific activities of your event. Please apply online and select all activities relevant to your event to see an estimated total.

Applications

Apply for a block party special event permit at least one week before your event on ePLACE, the City’s online permitting system.

ePLACE: Block Party Special Event Permits

Community Event Permit

Events open to the community such as a festival, concert, parade, run, race, sporting event, or trade show require a special event permit for community events.

One community special event permit may cover all of the following at your event:

  • Temporary generators
  • Emergency medical service
  • Amplified music
  • Parades
  • Runs or races
  • Temporary signs
  • Banners
  • Inflatables (separate permit)
  • Stages
  • Tents

Additional permits may be required if you plan to have inflatables, or sell or serve food or liquor at your event.

Crowd Manager

If your event is over 1,000 participants, four certified crowd managers are required. For every 250 additional attendees, you must add an additional certified crowd manager (e.g. 1,250 attendees requires five certified crowd managers).

Crowd manager training can be done online. Please contact the Fire Department with questions at 913-895-6175.

Fees

Fees vary depending on the specific activities of your event. Please apply online and select all activities relevant to your event to see an estimated total.

Application

Apply for a community special event permit on ePLACE, the City’s online permitting system.

ePLACE: Community Special Event Permits

Private Event Permit

Private outdoor events in commercial areas and some private outdoor events in residential areas require private special event permits.

Private special event permit holders must:

  • Abide by the City’s noise ordinance and limit late night noise.
  • Limit excessive on-street parking due to the event and ensure guests do not block driveways with their vehicles.

Private events in residential areas do not require this permit if all tents on the property for the event are smaller than 900 square feet.

Fees

Fees vary depending on the specific activities of your event. Please apply online and select all activities relevant to your event to see an estimated total.

Applications

Apply for a block party special event permit on ePLACE, the City’s online permitting system.

ePLACE: Private Special Event Permits

Promotional Activities Permit

Large promotional activities, including temporary structures, inflatable objects larger than eight cubic feet, animated devices and projected images or beams of light require a promotional activities permit. Tent sales and other promotional activities to promote a business also require a promotional activities permit.

This permit may also cover temporary use of digital display and recurring activities, such as a farmer’s market or a calendar of promotional events for a single entity or location. These requests require City Council approval.

To get a promotional activities special event permit, you must

  • Have the approval of the property owner.
  • Provide location information and a site plan for the activity.
  • Provide a written description of the event, including the start and end date and time.
  • Keep all signs for the activity out of the public right of way.
  • Keep all structures ten feet away from the public right of way.

Limitations

Promotional activities special event permits are valid for no more than five days.

No more than three attention-attracting devices will be approved at one time. No more than four promotional activities special event permits will be approved per organization in a calendar year. No more than two promotional activities special event permits will be approved per residential leasing or sales office per calendar year.

Fees

  • First and second applications: $125
  • Remaining two applications: $250

Fees are waived for nonprofit organizations.

Bounce houses, inflatables, and rides are also subject to the Kansas Amusement Ride Act and require proof of state compliance before the City will issue a permit.

Applications

Apply for a promotional activities special event permit on ePLACE, the City’s online permitting system.

ePLACE: Promotional Activities Permits

Temporary Food Vendor Permit

A temporary food service permit is required for temporary food service operations in Overland Park. This includes items requiring minimal on-site preparation such as hot dogs, bratwurst, or similarly-cased products.

If you would like to serve food that requires more on-site preparation, please call community services at 913-895-6270 to discuss your proposed menu and determine which permit is most appropriate for your event.

Application

Applications are available on ePLACE, the City’s online permitting system, two weeks before the event. You will need a copy of your health license and the special event permit number, which should be provided by the event coordinator.

ePLACE: Temporary Food Vendor Permit

Temporary Promotion Permit (signs)

A temporary promotion permit allows signs, banners or feather flags which exceed the size or duration allowed for a temporary sign under Section 18.440.130 of the Unified Development Ordinance to be displayed on a building or property.

To get a temporary promotion special event permit, you must:

  • Have the approval of the property owner.
  • Provide information about the location, size and number of signs proposed.
  • Keep all signs out of the public right-of-way.

Limitations

Temporary promotion permits are valid for no more than ten days.

No more than four permits will be issued to any organization in a calendar year, except that residential leasing or sales offices are limited to no more than two sign or banner permits per calendar year.

Fees

  • First and second applications: $50
  • Remaining two applications: $100

Application

Apply for a temporary promotion permit on ePLACE, the City’s online permitting system.

ePLACE: Temporary Promotion Permit

Event Calendar

Search the permit calendar to see if your requested event date is available.

Search Permits

Name Address Start Start Time End End Time Status Start Sort End Sort Month Year
2022 SMW Homecoming Parade 8800 W 85th St Sep 29, 2022 1:30 pm Sep 29, 2022 2:30 pm Issued 2022-09-29 13:30 2022-09-29 14:30 September 2022
Blue Valley Northwest HS Homecoming Parade 11320 W. 135th St. Overland Park, KS 66221 Sep 29, 2022 6:30 pm Sep 29, 2022 7:00 pm In Review 2022-09-29 18:30 2022-09-29 19:00 September 2022
Leukemia & Lymphoma Society Light the Night 2022 10850 Lowell Ave, Overland Park, KS 66210 Oct 1, 2022 6:00 pm Oct 1, 2022 11:00 pm Issued 2022-10-01 18:00 2022-10-01 23:00 October 2022
JDRF OneWalk: Kansas City 6130 Sprint Pkwy Overland Park, KS 66211 Oct 1, 2022 10:00 am Oct 1, 2022 1:00 pm Issued 2022-10-01 10:00 2022-10-01 13:00 October 2022
The OVERRUN Ovarian Cancer 5K 7200 W. 132nd St Oct 2, 2022 8:30 am Oct 2, 2022 11:00 am Issued 2022-10-02 08:30 2022-10-02 11:00 October 2022
Blue Valley High School Homecoming Parade 6001 W 159th St Oct 7, 2022 1:45 pm Oct 7, 2022 2:45 pm Issued 2022-10-07 13:45 2022-10-07 14:45 October 2022
JCCC Lace Up for Learning 5K Run-Walk 12345 College Blvd. Oct 9, 2022 8:00 am Oct 9, 2022 10:00 am Issued 2022-10-09 08:00 2022-10-09 10:00 October 2022
Denim Dash 7200 W 132nd St, Overland Park, KS 66213 Oct 15, 2022 8:00 am Oct 15, 2022 12:00 pm Issued 2022-10-15 08:00 2022-10-15 12:00 October 2022
Monster Metcalf 5K 10100 Metcalf Ave Overland Park, KS 66212 Oct 22, 2022 8:00 am Oct 22, 2022 10:00 am In Review 2022-10-22 08:00 2022-10-22 10:00 October 2022
Monster Dash 5K Run/Walk 7200 W 137th Street Oct 29, 2022 8:00 am Oct 29, 2022 10:00 am In Review 2022-10-29 08:00 2022-10-29 10:00 October 2022
Raider Band 5K Run 5800 W 107th St. Overland Park KS 66207 Nov 6, 2022 7:30 am Nov 6, 2022 9:00 am Issued 2022-11-06 07:30 2022-11-06 09:00 November 2022
Gobbler Grind Marathon 9401 INDIAN CREEK PKWY Nov 20, 2022 7:30 am Nov 20, 2022 2:00 pm In Review 2022-11-20 07:30 2022-11-20 14:00 November 2022
33rd Annual Thanksgiving Day 5K Run & Family Sroll 6240 Sprint Parkway, Overland Park, KS 66211 Nov 24, 2022 9:00 am Nov 24, 2022 11:00 am In Review 2022-11-24 09:00 2022-11-24 11:00 November 2022
The Great Santa Run 5K Run/Walk 12345 College Boulevard Dec 18, 2022 9:00 am Dec 18, 2022 11:00 am In Review 2022-12-18 09:00 2022-12-18 11:00 December 2022
Sweetheart Run 5K/10K 9000 W 137th Street Overland Park, KS Feb 11, 2023 9:00 am Feb 11, 2023 11:00 am In Review 2023-02-11 09:00 2023-02-11 11:00 February 2023
Cookie Run 5K 7951 W 160th Street Mar 4, 2023 8:00 am Mar 4, 2023 10:00 am In Review 2023-03-04 08:00 2023-03-04 10:00 March 2023
Easter Egg 5K/10K Run 7200 W. 132nd Street Overland Park, KS Apr 8, 2023 8:00 am Apr 8, 2023 10:00 am In Review 2023-04-08 08:00 2023-04-08 10:00 April 2023
Noah's Bandage Run 2023 9401 Indian Creek Pkwy, Overland Park, KS 66210 Apr 23, 2023 6:30 am Apr 23, 2023 10:00 am In Review 2023-04-23 06:30 2023-04-23 10:00 April 2023
SMSD Staff and Family 5K 5800 W 107th St, Overland Park May 6, 2023 9:00 am May 6, 2023 11:00 am In Review 2023-05-06 09:00 2023-05-06 11:00 May 2023
March for Babies 5750 W 117th May 6, 2023 9:00 am May 6, 2023 2:00 pm In Review 2023-05-06 09:00 2023-05-06 14:00 May 2023
Outpacing Melanoma 5K Run/Walk 8883 McCoy St. May 7, 2023 8:00 am May 7, 2023 9:30 am In Review 2023-05-07 08:00 2023-05-07 09:30 May 2023
Sunglasses Run 5K 7951 West 160th St Overland Park, KS May 20, 2023 8:00 am May 20, 2023 10:00 am In Review 2023-05-20 08:00 2023-05-20 10:00 May 2023
Stars and Stripes 5K 5661 West 135th Street Overland Park, KS Jul 2, 2023 7:30 am Jul 2, 2023 9:30 am In Review 2023-07-02 07:30 2023-07-02 09:30 July 2023
Corporate Woods 4th of July, 2023 Jul 4, 2023 3:00 pm Jul 4, 2023 12:00 pm In Review 2023-07-04 15:00 2023-07-04 12:00 July 2023
Diva Dash 5K 9401 Indian Creek Parkway Overland Park, KS Jul 22, 2023 7:30 am Jul 22, 2023 9:30 am In Review 2023-07-22 07:30 2023-07-22 09:30 July 2023
Head for the Cure 5K - Metro KC 9401 Indian Creek Pkwy, Overland Park, KS 66210 Aug 27, 2023 8:00 am Aug 27, 2023 11:00 am In Review 2023-08-27 08:00 2023-08-27 11:00 August 2023
Hope on the Hill 5/10K 9401 Indian Creek Pkwy, Overland Park, KS 66210 Sep 17, 2023 7:30 am Sep 17, 2023 11:00 am In Review 2023-09-17 07:30 2023-09-17 11:00 September 2023
Overland Park Fall Festival 7950 Marty Sep 29, 2023 8:00 am Sep 30, 2023 8:00 pm In Review 2023-09-29 08:00 2023-09-30 20:00 September 2023
2023 JCCC Lace Up for Learning 5K Run-Walk 12345 College Blvd., Overland Park, KS 66210 Oct 8, 2023 8:00 am Oct 8, 2023 10:00 am In Review 2023-10-08 08:00 2023-10-08 10:00 October 2023
Monster Dash 5K 7200 W 132nd Street Overland Park, KS Oct 28, 2023 8:00 am Oct 28, 2023 10:00 am In Review 2023-10-28 08:00 2023-10-28 10:00 October 2023
Great Santa Run 5K 12345 College Boulevard Overland Park, KS Dec 10, 2023 9:00 am Dec 10, 2023 11:00 am In Review 2023-12-10 09:00 2023-12-10 11:00 December 2023
Name Address Start Start Time End End Time Status Start Sort End Sort Month Year

Permit Exceptions

Permits are not required for the following types of events or activities:

  • Garage sales
  • Costumes: events do not require additional permits because of costumes or uniforms.

While these operations are not permitted, there are municipal codes that govern garage sales. Please refer to the corresponding pages for each operation for more information.