Special Event Permits

In many cases, the City requires permits in order to provide safe and healthy events for residents and visitors, and to allow public safety providers quick access to guests in case of an emergency.

The City issues several types of event permits. Learn about each type of permit below before applying.

For more information about event permits, view the Municipal Code.

Types of Permits

The City issues several types of special event permits. Learn about each permit to find the right one for your event.

Block Party Permit

Events where the street will be blocked off require a block party special event permit.

Block party special event permit holders must

  • Provide temporary street closures for no more than one city block
  • Provide immediate access for all emergency vehicles.
  • Provide access for drivers of vehicles whose homes or businesses are within the closed area.
  • Place barricades and signs at each end of the block warning drivers of the closure.
  • Clean any debris left in the street after the party.
  • Abide by the City’s noise ordinance and limit late night noise.
  • Limit excessive on-street parking due to the event and ensure guests do not block driveways with their vehicles.

Limitations

No more than one city block may be closed with this permit.

The City does not provide barricades or signs for street closures unless the neighborhood or homeowners association is a voting member of the Neighborhood Executive Committee.

Fees

Fees vary depending on the specific activities of your event. Please apply online and select all activities relevant to your event to see an estimated total.

Applications

Apply for a block party special event permit at least one week before your event on ePLACE, the City’s online permitting system.

ePLACE: Block Party Special Event Permits

Community Event Permit

Events open to the community such as a festival, concert, parade, run, race, sporting event, or trade show require a special event permit for community events.

One community special event permit may cover all of the following at your event:

  • Temporary generators
  • Emergency medical service
  • Amplified music
  • Parades
  • Runs or races
  • Temporary signs
  • Banners
  • Inflatables (separate permit)
  • Stages
  • Tents

Additional permits may be required if you plan to have inflatables, or sell or serve food or liquor at your event.

Crowd Manager

If your event is over 1,000 participants, four certified crowd managers are required. For every 250 additional attendees, you must add an additional certified crowd manager (e.g. 1,250 attendees requires five certified crowd managers).

Crowd manager training can be done online. Please contact the Fire Department with questions at 913-895-6175.

Fees

Fees vary depending on the specific activities of your event. Please apply online and select all activities relevant to your event to see an estimated total.

Application

Apply for a community special event permit on ePLACE, the City’s online permitting system.

ePLACE: Community Special Event Permits

Please note that your event date may not be available due to previously scheduled events or holidays. You must select an event date that is not reserved.  Applications must be approved before you advertise, make reservations or accept registrations for your event. Event Calendar is provided below.  If you have questions, please call 913-895-6150.

Private Event Permit

Private outdoor events in commercial areas and some private outdoor events in residential areas require private special event permits.

Private special event permit holders must:

  • Abide by the City’s noise ordinance and limit late night noise.
  • Limit excessive on-street parking due to the event and ensure guests do not block driveways with their vehicles.

Private events in residential areas do not require this permit if all tents on the property for the event are smaller than 900 square feet.

Fees

Fees vary depending on the specific activities of your event. Please apply online and select all activities relevant to your event to see an estimated total.

Applications

Apply for a block party special event permit on ePLACE, the City’s online permitting system.

ePLACE: Private Special Event Permits

Promotional Activities Permit

Large promotional activities, including temporary structures, inflatable objects larger than eight cubic feet, animated devices and projected images or beams of light require a promotional activities permit. Tent sales and other promotional activities to promote a business also require a promotional activities permit.

This permit may also cover temporary use of digital display and recurring activities, such as a farmer’s market or a calendar of promotional events for a single entity or location. These requests require City Council approval.

To get a promotional activities special event permit, you must

  • Have the approval of the property owner.
  • Provide location information and a site plan for the activity.
  • Provide a written description of the event, including the start and end date and time.
  • Keep all signs for the activity out of the public right of way.
  • Keep all structures ten feet away from the public right of way.

Limitations

Promotional activities special event permits are valid for no more than five days.

No more than three attention-attracting devices will be approved at one time. No more than four promotional activities special event permits will be approved per organization in a calendar year. No more than two promotional activities special event permits will be approved per residential leasing or sales office per calendar year.

Fees

  • First and second applications: $125
  • Remaining two applications: $250

Fees are waived for nonprofit organizations.

Bounce houses, inflatables, and rides are also subject to the Kansas Amusement Ride Act and require proof of state compliance before the City will issue a permit.

Applications

Apply for a promotional activities special event permit on ePLACE, the City’s online permitting system.

ePLACE: Promotional Activities Permits

Temporary Promotion Permit (signs)

A temporary promotion permit allows signs, banners or feather flags which exceed the size or duration allowed for a temporary sign under Section 18.440.130 of the Unified Development Ordinance to be displayed on a building or property.

To get a temporary promotion special event permit, you must:

  • Have the approval of the property owner.
  • Provide information about the location, size and number of signs proposed.
  • Keep all signs out of the public right-of-way.

Limitations

Temporary promotion permits are valid for no more than ten days.

No more than four permits will be issued to any organization in a calendar year, except that residential leasing or sales offices are limited to no more than two sign or banner permits per calendar year.

Fees

  • First and second applications: $50
  • Remaining two applications: $100

Application

Apply for a temporary promotion permit on ePLACE, the City’s online permitting system.

ePLACE: Temporary Promotion Permit

Event Calendar

Search the permit calendar to see if your requested event date is available.

 

Search Permits

Name Address Start Start Time End End Time Status Start Sort End Sort Month Year
St. Patrick's Day Parade 7221 W 79th Street Mar 16, 2024 6:00 am Mar 16, 2024 12:00 pm Issued 2024-03-16 06:00 2024-03-16 12:00 March 2024
Easter Egg 5K/10K 7200 W 132nd St Overland Park, KS Mar 30, 2024 8:00 am Mar 30, 2024 10:30 am In Review 2024-03-30 08:00 2024-03-30 10:30 March 2024
SRE Carnival 14901 England Ave, Overland Park, KS 66221 Apr 12, 2024 6:00 pm Apr 12, 2024 8:00 pm In Review 2024-04-12 18:00 2024-04-12 20:00 April 2024
Noah's Bandage Run 9401 Indian Creek Parkway, Overland Park, KS 66210 Apr 14, 2024 5:30 am Apr 14, 2024 11:00 am In Review 2024-04-14 05:30 2024-04-14 11:00 April 2024
2024 KCCC Half Marathon & 10K 10851 Mastin Street, Overland Park, KS 66210 Apr 27, 2024 7:00 am Apr 27, 2024 10:30 am In Review 2024-04-27 07:00 2024-04-27 10:30 April 2024
Morse Elementary Fun Run 2024 15201 Monrovia St, Overland Park, KS 66221 May 3, 2024 5:00 pm May 3, 2024 7:00 pm In Review 2024-05-03 17:00 2024-05-03 19:00 May 2024
Shawnee Mission School District Employee 5K Fun Da 5800 W. 107th St. Overland Park, KS. 66207 May 4, 2024 9:00 am May 4, 2024 11:00 am In Review 2024-05-04 09:00 2024-05-04 11:00 May 2024
Outpacing Melanoma 5K Run/Walk 9401 Indian Creek Parkway Overland Park, KS 66210 May 5, 2024 8:00 am May 5, 2024 9:30 am In Review 2024-05-05 08:00 2024-05-05 09:30 May 2024
Kansas City Express Mother's Day 5K 9401 Indian Creek Pkwy May 12, 2024 8:00 am May 12, 2024 10:30 am In Review 2024-05-12 08:00 2024-05-12 10:30 May 2024
Go Girl Run KC 5661 W 135th St, Overland Park, KS 66223 May 18, 2024 6:30 am May 18, 2024 11:30 am In Review 2024-05-18 06:30 2024-05-18 11:30 May 2024
Hy-Vee Half Marathon Series - Overland Park 9401 Indian Creek Parkway, Overland Park, KS May 19, 2024 7:30 am May 19, 2024 11:45 am In Review 2024-05-19 07:30 2024-05-19 11:45 May 2024
Advice & Aid Walk for Life 10901 Granada Lane, Overland Park, KS 66209 Jun 1, 2024 8:00 am Jun 1, 2024 11:00 am In Review 2024-06-01 08:00 2024-06-01 11:00 June 2024
Kansas City VisionWalk 9300 Indian Creek Pkwy Jun 8, 2024 6:00 am Jun 8, 2024 1:00 pm In Review 2024-06-08 06:00 2024-06-08 13:00 June 2024
2024 Heroes for Hospice 5K Run/Walk 6281 W 135th St, Overland Park, KS 66223 Jun 8, 2024 7:30 am Jun 8, 2024 9:00 am In Review 2024-06-08 07:30 2024-06-08 09:00 June 2024
Juneteenth at Prairiefire 5661 W. 135th Street Jun 15, 2024 7:30 am Jun 15, 2024 4:00 pm In Review 2024-06-15 07:30 2024-06-15 16:00 June 2024
Village Shalom Father's Day 5K/10K 5500 W. 123rd Street Jun 16, 2024 7:30 am Jun 16, 2024 9:30 am In Review 2024-06-16 07:30 2024-06-16 09:30 June 2024
The 80's Run 5K 5661 W 135th St Jun 22, 2024 8:00 am Jun 22, 2024 10:00 am In Review 2024-06-22 08:00 2024-06-22 10:00 June 2024
Corporate Woods 4th of July, 2024 9401 Indian Creek Parkway Jul 4, 2024 8:00 am Jul 5, 2024 12:00 pm In Review 2024-07-04 08:00 2024-07-05 12:00 July 2024
Diva Dash 5K 9401 Indian Creek Parkway Overland Park, KS Jul 21, 2024 7:30 am Jul 21, 2024 9:30 am In Review 2024-07-21 07:30 2024-07-21 09:30 July 2024
Georgia's Chicken Run Deanna Rose Children's Farmstead Jul 27, 2024 7:00 am Jul 27, 2024 11:00 am Submitted - Online 2024-07-27 07:00 2024-07-27 11:00 July 2024
22nd Annual Head for the Cure 5K - Kansas City 9401 Indian Creek Pkwy, Overland Park, KS 66210 Aug 25, 2024 8:00 am Aug 25, 2024 11:00 am In Review 2024-08-25 08:00 2024-08-25 11:00 August 2024
The KC Running Company 10K 9401 Indian Creek Parkway Sep 15, 2024 8:00 am Sep 15, 2024 10:30 am In Review 2024-09-15 08:00 2024-09-15 10:30 September 2024
ZERO-The End of Prostate Cancer 5300 INDIAN CREEK PKWY Sep 22, 2024 8:00 am Sep 22, 2024 2:00 pm In Review 2024-09-22 08:00 2024-09-22 14:00 September 2024
Overland Park Fall Festival 7950 Marty Sep 27, 2024 6:00 am Sep 28, 2024 8:00 pm In Review 2024-09-27 06:00 2024-09-28 20:00 September 2024
The OVERRUN Ovarian Cancer 5K Run/Walk 7200 W. 132nd St Overland Park, KS 66213 Sep 29, 2024 12:00 am Sep 29, 2024 10:30 am In Review 2024-09-29 00:00 2024-09-29 10:30 September 2024
SMS Homecoming Parade 2024 5800 W. 107th St. Oct 4, 2024 1:30 pm Oct 4, 2024 2:40 pm In Review 2024-10-04 13:30 2024-10-04 14:40 October 2024
Leukemia & Lymphoma Society Light the Night Walk 10850 Lowell Ave Overland Park, KS 66210 Oct 5, 2024 5:30 pm Oct 5, 2024 9:30 pm In Review 2024-10-05 17:30 2024-10-05 21:30 October 2024
Carey's Denim Dash 13200 Metcalf Avenue Overland Park, KS Oct 5, 2024 9:00 am Oct 5, 2024 12:00 pm In Review 2024-10-05 09:00 2024-10-05 12:00 October 2024
Rock Chalk 5K 12600 Quivira Oct 6, 2024 8:00 am Oct 6, 2024 11:00 am In Review 2024-10-06 08:00 2024-10-06 11:00 October 2024
Monster Dash 5K 7200 W 132nd St Overland Park, KS Oct 26, 2024 8:00 am Oct 26, 2024 10:00 am In Review 2024-10-26 08:00 2024-10-26 10:00 October 2024
Gobbler Grind Marathon 9401 Indian Creek PKWY Nov 24, 2024 8:00 am Nov 24, 2024 2:00 pm In Review 2024-11-24 08:00 2024-11-24 14:00 November 2024
Jingle Bell Run 5901 W 135th St, Overland Park Dec 8, 2024 9:00 am Dec 8, 2024 11:00 am In Review 2024-12-08 09:00 2024-12-08 11:00 December 2024
Great Santa Run 5k 12345 College Blvd Overland Park, KS Dec 15, 2024 9:00 am Dec 15, 2024 11:00 am In Review 2024-12-15 09:00 2024-12-15 11:00 December 2024
Sweetheart Run 5K/10K 9000 W 137th Street Feb 15, 2025 9:00 am Feb 15, 2025 11:30 am In Review 2025-02-15 09:00 2025-02-15 11:30 February 2025
Easter Egg 5K/10K 7200 W 132nd St Apr 19, 2025 8:00 am Apr 19, 2025 10:30 am In Review 2025-04-19 08:00 2025-04-19 10:30 April 2025
Outpacing Melanoma 5K Run/Walk 9401 Indian Creek Parkway Overland Park, KS 66210 May 4, 2025 8:00 am May 4, 2025 9:30 am In Review 2025-05-04 08:00 2025-05-04 09:30 May 2025
Kansas City Express Mother's Day 5K 9401 Indian Creek Parkway May 11, 2025 8:00 am May 11, 2025 10:30 am In Review 2025-05-11 08:00 2025-05-11 10:30 May 2025
2025 Heroes for Hospice 5K Run/Walk 6281 W 135th St, Overland Park, KS 66223 Jun 14, 2025 7:30 am Jun 14, 2025 9:00 am In Review 2025-06-14 07:30 2025-06-14 09:00 June 2025
The 80s Run 5K 5661 W 135th Street Overland Park Jun 21, 2025 8:00 am Jun 21, 2025 10:30 am In Review 2025-06-21 08:00 2025-06-21 10:30 June 2025
Diva Dash 5K/10K 9401 Indian Creek Parkway Overland Park, KS Jul 20, 2025 7:30 am Jul 20, 2025 9:30 am In Review 2025-07-20 07:30 2025-07-20 09:30 July 2025
KC Running Company 10K 9401 Indian Creek Parkway Overland Park, KS Sep 14, 2025 8:00 am Sep 14, 2025 10:30 am In Review 2025-09-14 08:00 2025-09-14 10:30 September 2025
Overland Park Fall Festival 7950 Marty Sep 26, 2025 6:00 am Sep 27, 2025 8:00 pm Issued 2025-09-26 06:00 2025-09-27 20:00 September 2025
Monster Dash 5K 7200 W 132nd Street Overland Park, KS Oct 25, 2025 8:00 am Oct 25, 2025 10:00 am In Review 2025-10-25 08:00 2025-10-25 10:00 October 2025
Great Santa Run 5K 12345 College Dec 14, 2025 9:00 am Dec 14, 2025 11:00 am In Review 2025-12-14 09:00 2025-12-14 11:00 December 2025
Name Address Start Start Time End End Time Status Start Sort End Sort Month Year

Permit Exceptions

Permits are not required for the following types of events or activities:

  • Garage sales
  • Costumes: events do not require additional permits because of costumes or uniforms.

While these operations are not permitted, there are municipal codes that govern garage sales. Please refer to the corresponding pages for each operation for more information.